Event Planning Checklist for Your 2025 Christmas Party
- Joshua Spencer
- 9 hours ago
- 2 min read
It might only just be summer, but if you're in charge of organising the office Christmas party this year—now’s the time to get things moving.
Getting ahead of the festive rush not only secures you the best venues and dates, but also gives you time to pull off something that’ll actually get the team talking (for the right reasons!).
Whether you're planning a large corporate gathering or something a little more low-key, this simple checklist will help you stay on track and take the stress out of party planning.
1. Set Your Budget
Before you start looking at venues or entertainment, get clear on how much you're working with. Your budget will shape everything from the type of event you host to the menu options and extras you can include.
2. Choose Your Date Early
Christmas dates fill up fast, especially Thursdays and Fridays in December. Consider sending around a quick team poll or Doodle to find out when most people are free. If you're after a premium date, booking sooner rather than later is key.
3. Decide on the Type of Event
Are you after a lively party night with dancing and entertainment? Or a more formal sit-down dinner with speeches and awards? Some venues (like us!) offer a range of options, from exclusive hire to shared party nights—so there's flexibility depending on your group size and vibe.
4. Pick the Perfect Venue
Once you know what kind of event you’re aiming for, it’s time to lock in the location. Look for a venue that can cater to your group size, offers a festive atmosphere, and ideally, takes care of all the key bits—like food, drink, and décor—so you’re not juggling ten different suppliers.
5. Sort the Food & Drink
Let’s face it—people remember the food. A classic three-course Christmas dinner always goes down well, but many venues now offer modern twists or buffet-style options too. Don’t forget to check for dietary requirements and ensure drinks packages are sorted in advance.
6. Plan Your Entertainment
Whether it’s a DJ, a live band, a photobooth, or a few simple party games - entertainment adds that extra sparkle. If you’re planning a shared party night, these often come with entertainment included, which is a great way to maximise value and fun.
7. Get Invites Out Early
Once everything’s confirmed, send out a calendar invite or design a simple digital flyer. Make sure people know the dress code, arrival time, and any transport arrangements. A little bit of build-up always helps boost the buzz!
Let’s Make It Magical
From Executive Sole Hire events to buzzing Shared Party Nights (with a 2-course meal) there’s something for every team, size, and style at Test Valley Golf this Christmas. Want to explore your options?
Or give Maria a call on 07473 186482
Or email maria@testvalleygolf.com to chat through your plans.
Let’s get Christmas 2025 sorted, stress-free
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